Assessor Resource

PSPPROC407A
Establish procurement need

Assessment tool

Version 1.0
Issue Date: May 2024


This unit covers the establishment, justification and approval of procurement requirements to achieve required outcome. It includes defining and justifying the need, researching potential impact and risks, and securing organisational support to proceed with procurement activity.

The unit is suitable for any personnel who identify the need for procurement, and would not necessarily apply to procurement specialists whose role would typically begin as a result of procurement need being established and approved (including approval of appropriation).

In practice, establishment of procurement need may overlap with other public sector generalist and specialist work activities such as acting ethically, complying with legislation, applying government processes, working with diversity, using resources, etc.

This unit replaces PSPPROC401A Plan procurement. The units are not equivalent, as overlap between PSPPROC401A and PSPPROC402A has been removed, and the unit is more tightly focused on pre-procurement planning.

There is multi-unit equivalence between new and superseded units. The combination of:

PSPPROC401A Plan procurement + PSPPROC402A Request and receive offers+ PSPPROC403A Award contracts

is equivalent to the combination:

PSPPROC408A Develop requests for offersPSPPROC409A Receive and select offers

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.

Units to be assessed together

Pre-requisite units that must be achieved prior to this unit: Nil

Co-requisite units that must be assessed with this unit: Nil

Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:

PSPETHC401A Uphold and support the values and principles of public service

PSPGOV406B Gather and analyse information

PSPGOV422A Apply government processes

PSPLEGN401A Encourage compliance with legislation in the public sector

PSPPOL404A Support policy implementation

PSPPROC408A Develop requests for offers

PSPPROC409A Receive and select offers

Overview of evidence requirements

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:

the knowledge requirements of this unit

the skill requirements of this unit

application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework)

exercise of responsible care in planning the use of public monies

establishment of procurement need in a range of (2 or more) contexts (or occasions, over time)

Resources required to carry out assessment

These resources include:

legislation, policy, procedures and protocols relating to establishment of procurement needs

case studies and workplace scenarios to capture the range of situations likely to be encountered

Where and how to assess evidence

Valid assessment of this unit requires:

a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when establishing procurement need, including coping with difficulties, irregularities and breakdowns in routine

establishment of procurement need in a range of (2 or more) contexts (or occasions, over time)

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

people with disabilities

people from culturally and linguistically diverse backgrounds

Aboriginal and Torres Strait Islander people

women

young people

older people

people in rural and remote locations

Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:

case studies

portfolios

projects

questioning

scenarios

simulation or role plays

authenticated evidence from the workplace and/or training courses

For consistency of assessment

Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

REQUIRED SKILLS AND KNOWLEDGE

This section describes the essential skills and knowledge and their level, required for this unit.

Skill requirements

Look for evidence that confirms skills in:

undertaking research, planning and analysis of issues relating to procurement need

making comparisons, justifying a point of view and providing supporting evidence

consulting with stakeholders involving oral and written exchanges of sometimes complex information

responding to diversity, including gender and disability

writing a procurement requirement that may require complexity of language and style, yet still be expressed in unambiguous terms

applying occupational health and safety and environmental requirements in the context of establishing procurement needs

Knowledge requirements

Look for evidence that confirms knowledge and understanding of:

Commonwealth/State/Territory Government legislation, policies, practices and guidelines relating to contract management, including environmental purchasing guidelines

procurement policies, practices and approval processes

probity principles and issues

ethical issues relating to procurement

life cycle costs

whole-of-life considerations

technical knowledge

aspects of law of contract, laws of tort, trade practices law, commercial law and other legislation relating to receipt and evaluation of offers, negotiation and award of contracts

equal employment opportunity, equity and diversity principles

public sector legislation including occupational health and safety and environment

The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in italics in the Performance Criteria is explained here.

Stakeholders may include

end users, customers or clients and sponsors

potential providers or suppliers

current providers/suppliers

technical or functional experts or advisers

Federal, State/Territory and/or Local Government

the organisation

other public sector organisations

employees, unions or staff associations

industry bodies

local communities and society as a whole

lobby groups, special user groups

Suppliers may include

commercial organisations

other government organisations

commercialised or privatised government organisations

non-profit organisations

Experts may include

legal, functional, technical, financial

scientific and research

human resource

commercial or business practices

consultants

other relevant organisations including foreign governments

Issues and opportunities may include

risk sharing

cost sharing

cost escalation

intellectual property rights

knowledge management

corporate knowledge

libraries, archives - historical value of public sector work

capital equipment/asset ownership

value engineering

value management

innovation

continuous improvement

future organisational requirements

quality

whole-of-life considerations

organisational integration and cooperation

Legislative, policy and probity requirements may include

Commonwealth or State/Territory legislation

equal employment opportunity and anti-discrimination law

Commonwealth/State/Territory Government procurement guidelines including environmental purchasing, access and equity, social justice guidelines

organisational policies and practices

security/confidentiality

risk management

Resource requirements may include

facilities

information technology

personnel

budget support equipment

use of contractor staff

professional service providers

risk assessment

Appropriations may require

Ministerial authorisation

compliance with instructions or finance circulars

confirmation by chief financial officer

special consideration if they concern:

long-term travel deals

long-term computer deals

long-term lease deals

issuing of indemnities

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Consultation is undertaken with stakeholders and experts to determine whether viable alternatives to procurement exist to address identified procurement need 
A representative sampling of clients, experts and suppliers is consulted to define and clarify requirements 
Procurement need is justified through consultation and negotiation with stakeholders and experts 
Other issues and opportunities are investigated for integration into procurement activity 
Options are developed and the impacts, risks and costs of each are determined 
Recommendation is made and justified 
Identification and assessment of risks are undertaken using risk analysis tools that meet policy guidelines 
Stakeholder input is obtained and taken into account in the development of the procurement requirement 
Procurement requirement is developed which contains risk analysis, outcome measures, responsibilities and timelines 
Procurement requirement is outlined from transition to close-out, and meets legislative, policy and probity requirements 
Constraints or limitations of authority and approval requirements are identified 
Resource allocations and appropriation are confirmed for whole-of-life 
Approvals are obtained in accordance with procedures, guidelines and delegations 
Procurement requirement is conveyed to procurement specialists for development of procurement planning and implementation 
Value for money criteria are defined for assessment and measurement of performance 

Forms

Assessment Cover Sheet

PSPPROC407A - Establish procurement need
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

PSPPROC407A - Establish procurement need

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: